A-21.1, r. 1 - Regulation respecting accreditation of private archival agencies

Section 2 Disposition versions

2012-09-01

2. A person or body wishing to apply for accreditation for a private archival agency shall forward to the Minister the following information in writing which shall be up to date at the time of the application:

(1)  the name of the person or body making the application, his or its address and, in the case of a legal person, the address of its head office;

(2)  the name of the agency for which the application for accreditation is made and its address;

(3)  a statement that the person or body owns the premises where the agency is located, or a statement explaining in what capacity and under what conditions he or it occupies those premises;

(4)  a description of the collections preserved in the private archives;

(5)  a description of the method and the state of classification in the private archives and the classification system used therein, if any;

(6)  the quantity of the archives transferred to, deposited with or loaned to the agency during the 12 months preceding the date of the application;

(7)  a list of the research instruments providing access to the archives;

(8)  a list of all activities related to the private archives intended to inform and educate the public and increase public awareness and involvement, undertaken or completed by the agency during the 12 months preceding the date of the application, and a list of all projects planned for the 12 months following that date;

(9)  the conditions that persons wishing to consult the archives must fulfil;

(10)  the periods when the agency has been open during the 12 months preceding the date of the application and a description of the services which have been offered to the public;

(11)  statistics on clientele use of the agency during the 12 months preceding the date of the application;

(12)  the level of training of each person working in the agency, his employment status, whether regular, casual, contractual or volunteer, the number of years of experience working in private archival agencies and in that agency in particular, specifiying whether the work was full time or part time;

(13)  a physical description of the agency including the dimensions and the capacity of the preservation area, the consultation area and any other areas used by the agency, as well as a description of the construction materials in the walls, floors and ceilings of those areas;

(14)  an inventory and a technical description of the apparatus and furnishings used for consultation, preservation and reproduction by the agency;

(15)  a technical description of any devices used for controlling temperature and humidity and for protection against theft, fire, flooding and, if applicable, rodents; and

(16)  the balance sheet of the agency for its most recent fiscal year and its budget estimates for the current year.

O.C. 424-90, s. 2.