A-2.1 - Act respecting Access to documents held by public bodies and the Protection of personal information

Section 76 Disposition versions

2006-07-14

76. A public body must establish and keep up to date an inventory of its personal information files.

The inventory must contain the following information:

(1)  the title of each file, the classes of information it contains, the purposes for which the information is kept and the method used to manage each file;

(2)  the source of the information entered in each file;

(3)  the categories of persons to whom the information entered in each file relates;

(4)  the categories of persons who have access to each file in carrying out their duties; and

(5)  the security measures taken to ensure the protection of personal information.

A person has a right of access to the inventory on request, except as regards information confirmation of the existence of which may be refused under this Act.

1982, c. 30, s. 76; 1990, c. 57, s. 20; 2006, c. 22, s. 50.

1999-04-01

76. The establishment of a file must be the subject of a declaration to the Commission.

The declaration must contain the following indications:

(1)  the title of the file, the kind of information it contains, the use to which the information is to be put and the method by which the file is maintained;

(2)  the source of the information entered in the file;

(3)  the categories of persons concerned in the information entered in the file;

(4)  the categories of persons who have access to the file in carrying on their duties;

(5)  the security measures taken within the public body to ensure the confidentiality of the nominative information and its use according to the purposes for which it was collected;

(6)  the title, address and telephone number of the person in charge of protection of personal information;

(7)  the modalities of access to the file of the person concerned;

(8)  any other indication prescribed by government regulation.

The declaration must be made in accordance with the rules established by the Commission.

1982, c. 30, s. 76; 1990, c. 57, s. 20.

1984-07-01

76. The establishment of a file must be the subject of a declaration to the Commission.

The declaration must contain the following indications:

(1)  the title of the file, the kind of information it contains, the use to which the information is to be put, the method by which the file is maintained and, where such is the case, the identification of the computer programs used;

(2)  the source of the information entered in the file;

(3)  the categories of persons concerned in the information entered in the file;

(4)  the categories of persons who have access to the file in carrying on their duties;

(5)  the security measures taken within the public body to ensure the confidentiality of the nominative information and its use according to the purposes for which it was collected;

(6)  the title, address and telephone number of the person in charge of protection of personal information;

(7)  the modalities of access to the file of the person concerned;

(8)  any other indication prescribed by government regulation.

The declaration must be made in accordance with the rules established by the Commission.

1982, c. 30, s. 76.