9. The designation of 2 persons must be made at a meeting at which the majority of members of the users’ committee are present.
The officer must receive a copy of the resolution, indicating the names of the members designated at the meeting not later than 5:00 p.m. on the day before the date of the designations. The copy must be accompanied by the original nomination paper provided in Schedule I, duly completed and signed by each nominated candidate and the information sheet provided in Schedule II.
After ensuring that each candidate nomination paper has been duly completed and signed, the officer completes the certificate of designation provided in Schedule III and sends copies of the certificate, all nomination papers, and the users’ committee resolution to the Minister within 3 working days. Within the same period, the officer sends the original documents to the president and executive director of the institution.
The president and executive director posts a copy of the certificate of designation in a location accessible to the members of the users’ committee in each of the institution’s facilities. The president and executive director must also publish it on the website of the institution.