N-3, r. 2 - Code of ethics of notaries

Section 30.1 Disposition versions

2012-09-01

30.1. A notary shall take prompt measures to ensure that information and documents relevant to professional secrecy are not disclosed to a partner, shareholder, director, manager, officer, or employee of a partnership or joint-stock company within which the notary carries on professional activities or in which he has an interest, where he becomes aware that the partner, shareholder, director, manager, officer, or employee has a conflict of interest.

The following factors must be considered in assessing the efficacy of such measures:

(1)  size of the partnership or company;

(2)  precautions taken to prevent access to the notary’s file by the person having a conflict of interest;

(3)  instructions given to protect confidential information or documents relating to the conflict of interest;

(4)  isolation, from the notary, of the person having a conflict of interest.

O.C. 1093-2005, s. 8.