C-65.1, r. 4 - Regulation respecting certain service contracts of public bodies

Section 52 Disposition versions

2024-10-09

52. The public body publishes, in the electronic tendering system, within 30 days of entering into a contract involving an expenditure equal to or greater than $25,000 and entered into by mutual agreement or following an invitation to tender, an initial description of the contract. That description contains at least

(1)  the method for awarding the contract;

(2)  the name of the service provider or, in the case of a task order contract involving several service providers, the name of those that were retained;

(3)  the nature of the goods covered by the contract;

(4)  the date of conclusion of the contract;

(5)  one of the following amounts, as applicable:

(a)  the amount of the contract;

(b)  if a tariff is applicable, the estimated amount of the contract in relation to the payment method selected, that is, a lump sum, on a percentage basis or according to an hourly rate;

(c)  in the case of a task order contract, the estimated amount of the expenditure;

(d)  in the case of a task order contract involving several service providers, the price submitted by each, respectively;

(6)  in the case of a contract that involves options, their description and the total amount of the expenditure that will be incurred if all options are exercised; and

(7)  in the case of a contract entered into by mutual agreement and involving an expenditure equal to or above the public tender threshold, the provision of the Act or of this Regulation under which the contract was awarded and, in the case of a contract awarded pursuant to subparagraph 4 of the first paragraph of section 13 of the Act following the publication of a notice of intention, the date of publication of the notice of intention and a statement of the reasons invoked in support of excluding the contract from the public call for tenders.

The public body also publishes in the electronic tendering system, within 5 days of entering into a contract that it entered into by mutual agreement under subparagraph 4 of the first paragraph of section 13 of the Act without publishing a notice of intention, the initial description of the contract containing at least the information referred to in subparagraphs 1 to 6 of the first paragraph as well as a statement to the effect that the sole purpose of the contract is to meet the need expressed in a public call for tenders for which no compliant tenders were submitted, accompanied by the number of the notice of the call for tenders published in the electronic tendering system, the tender closing date set for the call for tenders and the date of receipt of the proposal from the service provider that was awarded the contract.

O.C. 533-2008, s. 52; O.C. 430-2013, s. 18; S.Q. 2017, c. 27, s. 240; S.Q. 2024, c. 28, s. 46.

2019-05-25

52. The public body publishes, in the electronic tendering system, within 30 days of entering into a contract involving an expenditure equal to or greater than $25,000 and entered into by mutual agreement or following an invitation to tender, an initial description of the contract. That description contains at least

(1)  the method for awarding the contract;

(2)  the name of the service provider or, in the case of a task order contract involving several service providers, the name of those that were retained;

(3)  the nature of the goods covered by the contract;

(4)  the date of conclusion of the contract;

(5)  one of the following amounts, as applicable:

(a)  the amount of the contract;

(b)  if a tariff is applicable, the estimated amount of the contract in relation to the payment method selected, that is, a lump sum, on a percentage basis or according to an hourly rate;

(c)  in the case of a task order contract, the estimated amount of the expenditure;

(d)  in the case of a task order contract involving several service providers, the price submitted by each, respectively;

(6)  in the case of a contract that involves options, their description and the total amount of the expenditure that will be incurred if all options are exercised; and

(7)  in the case of a contract entered into by mutual agreement and involving an expenditure equal to or above the public tender threshold, the provision of the Act or of this Regulation under which the contract was awarded and, in the case of a contract awarded pursuant to subparagraph 4 of the first paragraph of section 13 of the Act, the date of publication of the notice of intention and a statement of the reasons invoked in support of excluding the contract from the public call for tenders.

O.C. 533-2008, s. 52; O.C. 430-2013, s. 18; S.Q. 2017, c. 27, s. 240.

2013-09-15

52. The public body publishes, in the electronic tendering system, within 30 days of entering into a contract involving an expenditure equal to or greater than $25,000 and entered into by mutual agreement or following an invitation to tender, an initial description of the contract. That description contains at least

(1)  the method for awarding the contract;

(2)  the name of the service provider or, in the case of a task order contract involving several service providers, the name of those that were retained;

(3)  the nature of the goods covered by the contract;

(4)  the date of conclusion of the contract;

(5)  one of the following amounts, as applicable:

(a)  the amount of the contract;

(b)  if a tariff is applicable, the estimated amount of the contract in relation to the payment method selected, that is, a lump sum, on a percentage basis or according to an hourly rate;

(c)  in the case of a task order contract, the estimated amount of the expenditure;

(d)  in the case of a task order contract involving several service providers, the price submitted by each, respectively;

(6)  in the case of a contract that involves options, their description and the total amount of the expenditure that will be incurred if all options are exercised; and

(7)  in the case of a contract entered into by mutual agreement and involving an expenditure equal to or above the public tender threshold, the provision of the Act or of this Regulation under which the contract was awarded and, in the case of a contract awarded pursuant to subparagraph 4 of the first paragraph of section 13 of the Act, a statement of the reasons invoked in support of excluding the contract from the public call for tenders.

O.C. 533-2008, s. 52; O.C. 430-2013, s. 18.

2012-09-01

52. The public body must publish on the electronic tendering system, at least once every 6 months, a list of the contracts involving an expenditure greater than $25,000 entered into by mutual agreement or following an invitation to tender, except contracts involving confidential or protected information within the meaning of subparagraph 3 of the first paragraph of section 13 of the Act.

O.C. 533-2008, s. 52.