C-65.1, r. 12 - Engineers’ Fees (Services to Government) Regulation

Section 30 Disposition versions

2012-09-01

30. The client is required to reimburse only expenses prescribed by this Division, according to the following conditions and procedures.

§1. Expenses for printing plans and specifications

The expenses authorized by the client related to the printing of plans and specifications are reimbursed on the conditions prescribed by the contract.

When the lump sum or percentage method is used, the firm must supply at its expense up to 5 copies of all plans and specifications, printed on opaque paper, for the approval of the preliminary plans and specifications, and of the final plans and specifications. It must also supply, at its expense, a copy of the final plans on sensitized film, and a copy of the final specifications in a form that can be reproduced, for the purposes of calling for tenders.

§2. Communications expenses

The cost of long-distance calls and messenger services are reimbursed if they are incurred at the client’s request.

§3. Travel expenses

Expenses authorized by the client related to travel undertaken by staff of the firm under the engagement may be reimbursed in accordance with the Directive concernant les frais de déplacement des personnes engagées à honoraires par des organismes publics (C.T. 212379; 2013-03-26), including expenses incurred for contracts with the public bodies referred to in subparagraphs 3 to 6 of the first paragraph of section 4 of the Act respecting contracting by public bodies (chapter C-65.1).

§4. Data processing expenses

When the hourly method is used, specialized data processing operations, excluding office automation, required and authorized by the client, are reimbursed as follows:

(1)  where the firm uses its own equipment, the method of reimbursement is the method prescribed by the contract;

(2)  where the firm leases data processing services outside the firm, the cost of use of the equipment is reimbursed on submission of vouchers.

§5. Onsite expenses

For services provided permanently onsite, the firm is reimbursed for expenses authorized by the client related to the supply and maintenance of office facilities on the site and for the coverage of the special risks incurred, on submission of vouchers.

§6. Expenses related to the hiring of consultants

The client reimburses expenses incurred by the firm related to the hiring of consultants at cost, on submission of vouchers, on condition that the client gives prior authorization for the hiring in writing.

In such a case, the fees and expenses for the hiring of consultants may not exceed those prescribed by this Regulation.

These expenses may also be shared between the parties.

D. 1235-87 (French only), a. 30; O.C. 533-2008, s. 62; O.C. 195-2023; O.C. 1156-2023.