C-27, r. 3.1 - Rules relating to polling proceedings held in accordance with the Labour Code

Schedule Disposition versions

2017-05-04

SCHEDULE 1

VOTING PROCEDURE

1. Before voting begins, the electoral officer or his deputy must inform the representatives of the parties of the directives of the Tribunal administratif du travail pertaining to their presence and their conduct during the vote.

2. The electoral officer or his deputy must:

(a)  check the ballots;

(b)  check and lock each ballot box. If a seal is used, write the number of the seal on the Décompte de scrutin form and inform the parties;

(c)  supply each representative with a list of employees who have the right to vote and identify employees who have a conditional right to vote or who must place their ballots in a sealed envelope;

(d)  prepare a voting booth.

3. The electoral officer or his deputy must handle the vote as follows:

(a)  draw up a numbered list of voters as they appear;

(b)  detach the ballot paper from the stub and, after initialling it in the space reserved for that purpose, give it to the voter;

(c)  make sure that once the voter has his ballot, he goes directly to the voting booth in order to mark one of the circles and fold his ballot;

(d)  see that the voter casts his ballot with all the freedom required and assists the voter if requested; if a voter is unable to mark his ballot himself, he can obtain assistance from the electoral officer or his deputy;

(e)  see to it that the voter, after marking the circle of his choice and folding the ballot, allows him, or a designated representative who so desires, to check the initials of the electoral officer or his deputy. If a ballot paper is spoiled, marked in error or bears a mark making it possible to identify the voter, the electoral officer or his deputy voids the ballot and issues another one to the voter;

(f)  make certain that the voter deposits his ballot in the ballot box or in a separate envelope should his vote be conditional, or in a sealed envelope; the voter may choose to give his ballot paper to the electoral officer and have him deposit it in the ballot box or the envelope, as applicable. An envelope containing a conditional vote or a sealed envelope must bear the voter’s name, any other relevant information and the initials of the electoral officer or his deputy, as well as the initials of the representatives of the parties. It must be sealed and retained by the electoral officer or his deputy;

(g)  strike the name of the voter from the voters’ list and make an entry in the appropriate poll book.

4. In the event that a ballot box must be moved before the votes are counted, the box must be sealed and the parties must be informed of the seal number. Before opening the ballot box or allowing more ballot papers to be deposited in it, the electoral officer or his deputy allows the representatives of the parties to examine the seal.

5. Once the vote is complete, the electoral officer or his deputy must, in the presence of the representatives of the parties:

(a)  receive all the ballot boxes;

(b)  place the unused ballots in an envelope and label the envelope to indicate the contents;

(c)  place the voided ballots in an envelope and label the envelope to indicate the contents;

(d)  count the vote by dividing the ballots according to whom they favour and discarding all irregular ballots;

(e)  allow a representative of each party to check, under his supervision, the ballots of each category;

(f)  place the ballots of each category in separate envelopes and label each to indicate the contents;

(g)  fill out the Décompte de scrutin form, give a copy to the representative of each party and file a copy in the record;

(h)  place all the envelopes containing ballots, including the envelopes containing conditional votes or votes in sealed envelopes, into a large envelope and enclose the following documents, as applicable:

• the vote order;

• the voting procedure;

• the credentials of the representatives;

• the voters’ list;

• the poll books;

• the Décompte de scrutin form;

(i)  fill out the fact sheet affixed to the envelope and seal the envelope.

Decision 2017-04-19, Sch. 1.

Not in force

SCHEDULE 1

VOTING PROCEDURE

1. Before voting begins, the electoral officer or his deputy must inform the representatives of the parties of the directives of the Tribunal administratif du travail pertaining to their presence and their conduct during the vote.

2. The electoral officer or his deputy must:

(a)  check the ballots;

(b)  check and lock each ballot box. If a seal is used, write the number of the seal on the Décompte de scrutin form and inform the parties;

(c)  supply each representative with a list of employees who have the right to vote and identify employees who have a conditional right to vote or who must place their ballots in a sealed envelope;

(d)  prepare a voting booth.

3. The electoral officer or his deputy must handle the vote as follows:

(a)  draw up a numbered list of voters as they appear;

(b)  detach the ballot paper from the stub and, after initialling it in the space reserved for that purpose, give it to the voter;

(c)  make sure that once the voter has his ballot, he goes directly to the voting booth in order to mark one of the circles and fold his ballot;

(d)  see that the voter casts his ballot with all the freedom required and assists the voter if requested; if a voter is unable to mark his ballot himself, he can obtain assistance from the electoral officer or his deputy;

(e)  see to it that the voter, after marking the circle of his choice and folding the ballot, allows him, or a designated representative who so desires, to check the initials of the electoral officer or his deputy. If a ballot paper is spoiled, marked in error or bears a mark making it possible to identify the voter, the electoral officer or his deputy voids the ballot and issues another one to the voter;

(f)  make certain that the voter deposits his ballot in the ballot box or in a separate envelope should his vote be conditional, or in a sealed envelope; the voter may choose to give his ballot paper to the electoral officer and have him deposit it in the ballot box or the envelope, as applicable. An envelope containing a conditional vote or a sealed envelope must bear the voter’s name, any other relevant information and the initials of the electoral officer or his deputy, as well as the initials of the representatives of the parties. It must be sealed and retained by the electoral officer or his deputy;

(g)  strike the name of the voter from the voters’ list and make an entry in the appropriate poll book.

4. In the event that a ballot box must be moved before the votes are counted, the box must be sealed and the parties must be informed of the seal number. Before opening the ballot box or allowing more ballot papers to be deposited in it, the electoral officer or his deputy allows the representatives of the parties to examine the seal.

5. Once the vote is complete, the electoral officer or his deputy must, in the presence of the representatives of the parties:

(a)  receive all the ballot boxes;

(b)  place the unused ballots in an envelope and label the envelope to indicate the contents;

(c)  place the voided ballots in an envelope and label the envelope to indicate the contents;

(d)  count the vote by dividing the ballots according to whom they favour and discarding all irregular ballots;

(e)  allow a representative of each party to check, under his supervision, the ballots of each category;

(f)  place the ballots of each category in separate envelopes and label each to indicate the contents;

(g)  fill out the Décompte de scrutin form, give a copy to the representative of each party and file a copy in the record;

(h)  place all the envelopes containing ballots, including the envelopes containing conditional votes or votes in sealed envelopes, into a large envelope and enclose the following documents, as applicable:

• the vote order;

• the voting procedure;

• the credentials of the representatives;

• the voters’ list;

• the poll books;

• the Décompte de scrutin form;

(i)  fill out the fact sheet affixed to the envelope and seal the envelope.

Decision 2017-04-19, Sch. 1.