C-25.01, r. 9 - Regulation of the Court of Québec

Schedule Disposition versions

2021-04-01

SCHEDULE I

(s. 6)

INDEXES AND REGISTERS

(1) The indexes and registers referred to in the second paragraph of section 6 of this Regulation must contain the following information and documents:

(I) For the Youth Division, in civil matters:

(A) In matters of protection:

(1) an alphabetical index containing:

(a) the record number;

(b) the name and given name of the child and of the other parties;

(c) the date of birth and sex of the child;

(2) a court register containing:

(a) the record number and the date it was opened;

(b) the name and given name of the child and of the other parties;

(c) the date of birth and sex of the child;

(d) the address of the residence or domicile of the child and of the other parties;

(e) the names, given names and addresses of the lawyers for the parties;

(f) a reference to the relevant section of a statute and the nature of the case;

(g) the nature and date of each of the pleadings in the record;

(h) the date of each court sitting;

(i) the date on which the record is completed and the date on which it is sent to the judge for advisement;

(j) the date of each judgment and a summary of the judgment;

(k) the date of filing of the notice of appeal;

(l) the record number of the court sitting in appeal or for judicial review and the date on which the record was transmitted to the office of that court;

(m) the date on which the record was returned to the court office;

(3) a register of consultation of the records relating to the Youth Protection Act (chapter P-34.1) indicating, for each consultation:

(a) the record number and the date it was consulted;

(b) the name, given name and capacity of each person consulting the record;

(c) the signature of each person consulting the record;

(d) the name and given name of the person in whose presence the record was consulted;

(4) the information required under subparagraphs 1 and 2 must be inscribed on the cover of the record consulted.

(B) In matters of adoption:

(1) an alphabetical index under the original name and a second alphabetical index under the proposed given name and name of the person who is the subject of a proceeding, containing:

(a) the number of the record(s);

(b) the proposed given name and name of the person, where applicable;

(c) the original given name and name of the person, if they differ from the proposed names;

(d) the person’s date of birth and sex;

(2) a court register containing:

(a) the record number and the date it was opened;

(b) the person’s original given name and surname, sex, date of birth, and address of residence or domicile;

(c) the proposed given name and name of the person, if they differ from the original names; if the person is a minor, the name of the director of youth protection;

(d) if they are known, the given names and surnames of the minor’s parents, tutor, guardian or spouse;

(e) the names, given names and addresses of the parents;

(f) the names, given names and addresses of the parties’ lawyers;

(g) a reference to the relevant section of a statute and the nature of the matter;

(h) the nature of each of the pleadings and the date they were filed in the record;

(i) the date of each court sitting;

(j) the date on which the record is completed and the date it is sent to the judge for advisement;

(k) the date of each judgment and a summary thereof;

(l) the date of the filing of the notice of a proceeding in appeal with the office of the court, the number of the record of the Court sitting in appeal, where available, and the date on which the record was transmitted to the office of that court;

(m) the date on which the record was returned to the office of the court;

(n) the date on which a party retrieves the original of an exhibit that the party filed in the record;

(3) a register of judgments containing:

(a) the original of all judgments rendered in matters of adoption, filed in the same numerical order as the records, with a certified copy of each judgment being added to the record.

(II) For the Youth Division, in criminal or penal matters:

(1) an alphabetical index containing:

(a) the record number;

(b) the young person’s name, given name, date of birth and sex;

(c) the names and given names of the young person’s parents, tutor, guardian or spouse, where applicable;

(2) a court register containing:

(a) the record number and the date it was opened;

(b) the name and given name of the young person;

(c) the young person’s date of birth and sex;

(d) the name and given name of the young person’s lawyer;

(e) the names and given names of the young person’s parents, tutor, guardian or spouse, where applicable;

(f) the address of the residence or domicile of the defendant and that of the defendant’s parents, tutor, guardian or spouse, if different;

(g) the name of the plaintiff or the informant, where applicable;

(h) a reference to the section of the statute under which the offence is alleged to have been committed by the young person;

(i) the date and stage of each hearing of the court;

(j) the date of the judgment and of the decision, where applicable;

(k) the date of the filing of the notice of appeal;

(l) the number of the record of the court sitting in appeal or judicial review under the Code of Civil Procedure (chapter C-25.01) and the date on which the record was transmitted to the office of that court;

(m) the date on which the record was returned to the office of the court.

O.C. 1099-2015, Sch. I; O.C. 201-2021, s. 54.

2016-01-01

SCHEDULE I

(Section 6)

INDEXES AND REGISTERS

(1) The indexes and registers referred to in the second paragraph of section 6 of this Regulation must contain the following information and documents:

(1) For the Youth Division, in civil matters:

(a) In matters of protection:

i. an alphabetical index containing:

(I) the record number;

(II) the name and given name of the child and of the other parties;

(III) the date of birth and sex of the child.

ii. a court register containing:

(I) the record number and the date it was opened;

(II) the name and given name of the child and of the other parties;

(III) the date of birth and sex of the child;

(IV) the address of the residence or domicile of the child and of the other parties;

(V) the names, given names and addresses of the lawyers for the parties;

(VI) a reference to the relevant section of a statute and the nature of the case;

(VII) the nature and date of each of the pleadings in the record;

(VIII) the date of each court sitting;

(IX) the date on which the record is completed and the date on which it is sent to the judge for advisement;

(X) the date of each judgment and a summary of the judgment;

(XI) the date of filing of the notice of appeal;

(XII) the record number of the court sitting in appeal or for judicial review and the date on which the record was transmitted to the office of that court;

(XIII) the date on which the record was returned to the court office.

iii. a register of consultation of the records relating to the Youth Protection Act (chapter P-34.1) indicating, for each consultation:

(I) the record number and the date it was consulted;

(II) the name, given name and capacity of each person consulting the record;

(III) the signature of each person consulting the record;

(IV) the name and given name of the person in whose presence the record was consulted.

iv. the information required under subparagraphs i and ii must be inscribed on the cover of the record consulted.

(b) In matters of adoption:

i. an alphabetical index under the original name and a second alphabetical index under the proposed given name and name of the person who is the subject of a proceeding, containing:

(I) the number of the record(s);

(II) the proposed given name and name of the person, where applicable;

(III) the original given name and name of the person, if they differ from the proposed names;

(IV) the person’s date of birth and sex;

ii. a court register containing:

(I) the record number and the date it was opened;

(II) the person’s original given name and surname, sex, date of birth, and address of residence or domicile;

(III) the proposed given name and name of the person, if they differ from the original names; if the person is a minor, the name of the director of youth protection;

(IV) if they are known, the given names and surnames of the minor’s parents, tutor, guardian or spouse;

(V) the names, given names and addresses of the parents;

(VI) the names, given names and addresses of the parties’ lawyers;

(VII) a reference to the relevant section of a statute and the nature of the matter;

(VIII) the nature of each of the pleadings and the date they were filed in the record;

(IX) the date of each court sitting;

(X) the date on which the record is completed and the date it is sent to the judge for advisement;

(XI) the date of each judgment and a summary thereof;

(XII) the date of the filing of the notice of a proceeding in appeal with the office of the court, the number of the record of the Court sitting in appeal, where available, and the date on which the record was transmitted to the office of that court;

(XIII) the date on which the record was returned to the office of the court;

(XIV) the date on which a party retrieves the original of an exhibit that the party filed in the record.

iii. a register of judgments containing:

(I) the original of all judgments rendered in matters of adoption, filed in the same numerical order as the records, with a certified copy of each judgment being added to the record.

(c) For the Youth Division, in criminal or penal matters:

i. an alphabetical index containing:

(I) the record number;

(II) the young person’s name, given name, date of birth and sex;

(III) the names and given names of the young person’s parents, tutor, guardian or spouse, where applicable.

ii. a court register containing:

(I) the record number and the date it was opened;

(II) the name and given name of the young person;

(III) the young person’s date of birth and sex;

(IV) the name and given name of the young person’s lawyer;

(V) the names and given names of the young person’s parents, tutor, guardian or spouse, where applicable;

(VI) the address of the residence or domicile of the defendant and that of the defendant’s parents, tutor, guardian or spouse, if different;

(VII) the name of the plaintiff or the informant, where applicable;

(VIII) a reference to the section of the statute under which the offence is alleged to have been committed by the young person;

(IX) the date and stage of each hearing of the court;

(X) the date of the judgment and of the decision, where applicable;

(XI) the date of the filing of the notice of appeal;

(XII) the number of the record of the court sitting in appeal or judicial review under the Code of Civil Procedure (chapter C-25.01) and the date on which the record was transmitted to the office of that court;

(XIII) the date on which the record was returned to the office of the court.

O.C. 1099-2015, Sch. I.