18. Provisional roll. Following the issuance of the certificate of readiness, the Clerk shall prepare a list of the cases that may be called in the following weeks and, at least 15 days before the date of the session referred to hereafter, he shall mail to each attorney of record and to the parties not represented by an attorney an extract of that list containing mention of their cases, and shall convene them to a calling of the provisional roll presided by the Chief Justice or a Judge designated by him or, with his consent, by the Clerk.
At that session, the Judge or Clerk presiding shall determine the means of simplifying the procedure and shortening the hearing.
Having consulted the attorneys, the Judge or Clerk presiding shall fix the dates of hearing for the cases on the list. Any request for postponement shall be presented at that session.
The Clerk shall draw up the minutes of the session and shall enter in the record of each case called the presence or absence of the attorneys or parties not represented.
R.R.Q., 1981, c. C-25, r. 8, Rule 18; Decision 84-10-19; Decision 86-03-12, s. 4; Decision 90-06-18, s. 10; Decision 94-06-23, s. 1; Decision 98-10-16, s. 2.