A-6.01, r. 8 - Regulation respecting the signing of certain acts, documents or writings emanating from the Secretariat of the Conseil du trésor

Updated to 22 May 2024

This document has official status.

chapter A-6.01, r. 8

Regulation respecting the signing of certain acts, documents or writings emanating from the Secretariat of the Conseil du trésor

Public Administration Act

(chapter A-6.01, s. 88, 2nd par., and s. 89, 1st par.).

DIVISION I GENERAL

O.C. 807-2024, Div. I.

1. Subject to other conditions that may be prescribed by the Act, the members of the personnel of the Secretariat of the Conseil du trésor or the holders of a position the functions of which are indicated hereafter are authorized, in the exercise of their respective powers, duties and functions, to sign, alone and with the same authority and effect as the chair of the Conseil du trésor the acts, documents and writings listed after their respective position.

The same applies where the acts, documents and writings are signed by a person authorized in writing to perform that duty on an interim or provisional basis, or as a temporary replacement.

O.C. 807-2024, s. 1.

2. Hierarchical superiors of the persons referred to in this Regulation are also authorized to sign the acts, documents and writings that those persons are authorized to sign.

O.C. 807-2024, s. 2.

DIVISION II SIGNING AUTHORITY OF ASSOCIATE SECRETARIES AND ASSISTANT SECRETARIES OF THE SECRETARIAT OF THE CONSEIL DU TRÉSOR

O.C. 807-2024, Div. II.

3. Associate secretaries and assistant secretaries are authorized, in the exercise of their respective powers, duties and functions, to sign

(1)  supply contracts;

(2)  services contracts, except services contracts for the transportation and handling of goods;

(3)  agreements entered into with other government departments or bodies;

(4)  promises or grants of subsidies; and

(5)  authorizations for out-of-court settlements, with or without consideration, discharges from any personal right, and any act, document or writing relating to those discharges.

O.C. 807-2024, s. 3.

4. The associate secretary for public contracts is authorized, in the exercise of the associate secretary’s powers, duties and functions, to sign attestations issued to secretaries of selection committees certifying that they have completed the training required.

O.C. 807-2024, s. 4.

5. The associate secretary for public contracts is authorized, in the exercise of the associate secretary’s respective powers, duties and functions, to sign attestations relating to the commitment to implement an equal opportunity program, issued to a Québec contractor or sub-contractor, pursuant to the provisions of the Regulation respecting certain supply contracts of public bodies (chapter C-65.1, r. 2) or of the Regulation respecting certain service contracts of public bodies (chapter C-65.1, r. 4).

O.C. 807-2024, s. 5.

DIVISION III SIGNING AUTHORITY OF THE ADMINISTRATIVE DIRECTORS OF THE SECRETARIAT OF THE CONSEIL DU TRÉSOR

O.C. 807-2024, Div. III.

6. The administrative director general is authorized, in the exercise of the director general’s powers, duties and functions, to sign

(1)  the contracts or other acts referred to in paragraphs 1, 2, 3 and 5 of section 3;

(2)  insurance contracts;

(3)  services contracts for the transportation and handling of goods;

(4)  contracts of alienation of movable property, subject to the Act respecting the Centre d’acquisitions gouvernementales (chapter C-7.01) and the Règlement sur la disposition des biens meubles excédentaires (chapter C-65.1, r. 7.1);

(5)  construction contracts;

(6)  proposals concerning immovable property and occupancy or immovable property layout agreements entered into with the Société québécoise des infrastructures;

(7)  contracts for the administration of immovables;

(8)  documents relating to the management of a special fund established under an Act;

(9)  declarations required when a debtor’s income is seized in the hands of a third person under the Code of Civil Procedure (chapter C-25.01) or any other Act; and

(10)  the retention schedule or a modification to the schedule, accompanied by a copy of the classification plan of its records under sections 3 or 4 of the Regulation respecting retention schedules, transfer, deposit and disposal of public archives (chapter A-21.1, r. 2).

O.C. 807-2024, s. 6.

7. The director of material resources is authorized, in the exercise of the director’s powers, duties and functions, to sign

(1)  supply contracts;

(2)  contracts of alienation of movable property, subject to the Act respecting the Centre d’acquisitions gouvernementales (chapter C-7.01) and the Règlement sur la disposition des biens meubles excédentaires (chapter C-65.1, r. 7.1);

(3)  construction contracts;

(4)  insurance contracts;

(5)  services contracts, except

(a)  services contracts relating to the hiring of a labour relations negotiator or arbitrator, of an expert witness before the court or of a physician or a dentist in matters of medical assessment and

(b)  financial services contracts, banking services contracts or legal services contracts;

(6)  agreements entered into with other government departments or bodies;

(7)  proposals concerning immovable property and occupancy or immovable property layout agreements entered into with the Société québécoise des infrastructures;

(8)  contracts for the administration of immovables;

(9)  authorizations for out-of-court settlements, with or without consideration, discharges from any personal right, and any act, document or writing relating to those discharges; and

(10)  the retention schedule or a modification to the schedule, accompanied by a copy of the classification plan of its records under sections 3 or 4 of the Regulation respecting retention schedules, transfer, deposit and disposal of public archives (chapter A-21.1, r. 2).

O.C. 807-2024, s. 7.

8. The director of financial resources and the director of financial operations are authorized, in the exercise of their respective powers, duties and functions, to sign

(1)  supply contracts;

(2)  insurance contracts;

(3)  services contracts, except

(a)  services contracts for the transportation and handling of goods and

(b)  services contracts relating to the hiring of a labour relations negotiator or arbitrator, of an expert witness before the court or of a physician or a dentist in matters of medical assessment;

(4)  agreements entered into with other government departments or bodies;

(5)  documents relating to the management of a special fund established under an Act; and

(6)  authorizations for out-of-court settlements, with or without consideration, discharges from any personal right, and any act, document or writing relating to those discharges.

O.C. 807-2024, s. 8.

DIVISION IV SIGNING AUTHORITY OF MEMBERS OF THE PERSONNEL OF THE SECRETARIAT OF THE CONSEIL DU TRÉSOR

O.C. 807-2024, Div. IV.

9. The directors general and the senior directors other than the director referred to in section 6 are authorized, in the exercise of their respective powers, duties and functions, to sign

(1)  supply contracts;

(2)  services contracts, except

(a)  services contracts for the transportation and handling of goods and

(b)  financial services contracts and banking services contracts;

(3)  agreements entered into with other government departments or bodies; and

(4)  authorizations for out-of-court settlements, with or without consideration, discharges from any personal right, and any act, document or writing relating to those discharges.

O.C. 807-2024, s. 9.

10. The director of human resources, in the exercise of the director’s powers, duties and functions, is authorized to sign, in addition to the contracts or other acts referred to in section 9, the declarations required when a debtor’s income is seized in the hands of a third person under the Code of Civil Procedure (chapter C-25.01) or any other Act.

O.C. 807-2024, s. 10.

11. Directors other than those referred to in sections 7 and 8, are authorized, in the exercise of their respective powers, duties and functions, to sign

(1)  supply contracts;

(2)  services contracts, except

(a)  services contracts for the transportation and handling of goods and

(b)  financial services contracts, banking services contracts or legal services contracts.

O.C. 807-2024, s. 11.

12. Assistant directors are authorized, in the exercise of their respective powers, duties and functions, to sign

(1)  supply contracts;

(2)  services contracts, except

(a)  services contracts for the transportation and handling of goods and

(b)  financial services contracts, banking services contracts or legal services contracts.

The services contracts entered into must be with non-natural persons. Despite the foregoing, services contracts relating to the hiring of a labour relations negotiator or arbitrator, of an expert witness before the court or of a physician or a dentist in matters of medical assessment may be entered into with natural persons, among others.

O.C. 807-2024, s. 12.

13. A member of the personnel who holds a credit card on behalf of the Secretariat of the Conseil du trésor is authorized to sign the documents concerning the acquisition of eligible goods or services within the meaning of the agreement entered into with the credit card issuer up to the maximum amount authorized for each transaction.

O.C. 807-2024, s. 13.

DIVISION V SPECIAL CONDITIONS GOVERNING SIGNING

O.C. 807-2024, Div. V.

14. The signature of the chair of the Conseil du trésor may be affixed by any information technology-based process.

O.C. 807-2024, s. 14.

DIVISION VI FINAL

O.C. 807-2024, Div. VI.

15. This Regulation replaces the Regulation respecting the signing of certain acts, documents or writings emanating from the secretariat of the Conseil du trésor (chapter A-6.01, r. 7).

O.C. 807-2024, s. 15.

16. (Omitted).

O.C. 807-2024, s. 16.

REFERENCES

O.C. 807-2024, 2024 G.O. 2, 1770