166. Within six months after the end of each fiscal year of the plan, or within such additional period as may be granted by the Régie, the pension committee shall, by written notice, call each member and beneficiary and the employer to a meeting held to
(1) allow the members, the beneficiaries and the employer to be informed of the amendments made to the plan, the entries recorded in the register kept pursuant to section 159 and the financial position of the plan;
(2) enable the group formed of active members, on the one hand, and the group formed of non-active members and beneficiaries, on the other hand, to decide whether or not to designate a pension committee member under section 147 or 147.1 and, if the decision is affirmative, to proceed with the designation either in the manner proposed by the committee or, if none is proposed or if the group refuses the manner proposed, in a manner, determined by the group, which allows the designation to be made at that meeting;
(3) if no special meeting was called pursuant to section 166.1, enable the group formed of active members not referred to in subparagraphs 1 and 2 of the first paragraph of section 146.5, on the one hand, and the group formed of non-active members and beneficiaries, on the other hand, to vote on a proposal to amend the pension plan, made by the employer under section 146.5.
A decision relating to a matter mentioned in subparagraph 2 or 3 of the first paragraph shall be made, for each group, by a majority of the votes cast by its members.
The subjects determined by regulation must, in addition, appear on the agenda of the meeting.
The pension committee shall, in addition, render an account of its administration at that meeting.
1989, c. 38, s. 166; 1994, c. 24, s. 15; 2000, c. 41, s. 97; 2005, c. 5, s. 2.