A-2.1 - Act respecting Access to documents held by public bodies and the Protection of personal information

Full text
67.3. A public body must record in a register every release of personal information referred to in sections 66, 67, 67.1, 67.2, 68 and 68.1, except that required by a person or body for posting to the account of a member of a public body, its board of directors or its personnel an amount required by law to be withheld or paid..
A public body must also record in the register an agreement on the collection of personal information referred to in the third paragraph of section 64, as well as the use of personal information for purposes other than those for which it was collected, referred to in subparagraphs 1 to 3 of the second paragraph of section 65.1.
In the case of a release of personal information referred to in the first paragraph, the register must include
(1)  the nature or type of the information released;
(2)  the person or body to which the information is released;
(3)  the purpose for which the information is released and, if applicable, a statement to the effect that it is a release of personal information referred to in section 70.1; and
(4)  the reason justifying the release.
In the case of an agreement on the collection of personal information, the register must include
(1)  the name of the body for which the information is collected;
(2)  the identification of the program, right or power for which the information is necessary;
(3)  the nature or type of service to be provided or mission;
(4)  the nature or type of information collected;
(5)  the purpose for which the information is collected; and
(6)  the category of person within the body collecting the information and within the receiving body that has access to the information.
In the case of personal information used for a purpose other than that for which it was collected, the register must include
(1)  the subparagraph of the second paragraph of section 65.1 that allows the use;
(2)  in the case referred to in subparagraph 3 of the second paragraph of section 65.1, the provision of the Act that makes the information necessary; and
(3)  the category of person that has access to the information for the purpose stated.
1985, c. 30, s. 8; 1990, c. 57, s. 17; 2006, c. 22, s. 41.
67.3. Every public body shall enter, in a register kept in accordance with the rules established by the Commission, every release of nominative information contemplated in sections 67, 67.1, 67.2, 68 and 68.1, except the release of nominative information required by a person or body for charging, to the account of a member of a public body, or to a member of its board of directors or of its personnel, an amount required by law to be withheld or paid.
The register shall contain in particular
(1)  the nature or the type of the information released;
(2)  the persons or bodies to which the information is released;
(3)  the use for which the information is intended;
(4)  the reasons justifying the release;
(5)  (paragraph repealed).
1985, c. 30, s. 8; 1990, c. 57, s. 17.
67.3. Every public body shall enter, in a register kept in accordance with the rules established by the Commission, every release of nominative information contemplated in sections 67, 67.1 and 67.2.
The register shall contain in particular
(1)  the nature or the type of the information released;
(2)  the persons or bodies to which the information is released;
(3)  the use for which the information is intended;
(4)  the reasons justifying the release;
(5)  the reasons preventing the public body from requesting the consent of the person concerned.
1985, c. 30, s. 8.