M-19, r. 0.1 - Regulation respecting financial assistance to promote access to justice

Updated to 12 December 2023

This document has official status.

chapter M-19, r. 0.1

Regulation respecting financial assistance to promote access to justice

Act respecting the Ministère de la Justice

(chapter M-19, s. 32.0.5).

DIVISION I CONDITIONS FOR RECEIVING FINANCIAL ASSISTANCE

1. A person or body requesting financial assistance from the Minister of Justice under section 32.0.5 of the Act respecting the Ministère de la Justice (chapter M-19) must file a written application with the Minister of Justice.

M.O. 3454, s. 1.

2. An application for financial assistance must contain the following information and be accompanied by the following documents:

(1)  in the case of a natural person,

(a)  the person’s name, address, telephone number and occupation;

(b)  the person’s résumé;

(c)  the name of the body sponsoring the application and its business number assigned by the enterprise registrar, where applicable;

(d)  in support of the application, a letter from the body sponsoring it;

(2)  in the case of a legal person established in the public interest,

(a)  its name, the address of its head office or its territory and its website address, where applicable;

(b)  the name of the members of its decision-making body and their respective duties;

(c)  the name, address, telephone number, email address and occupation of the person who is authorized to file an application for the body;

(d)  proof of the authorization given to the person who files the application;

(3)  in the case of another body,

(a)  its name, the address of its head office or its territory and its website address, where applicable;

(b)  the name of the members of its decision-making body and their respective duties;

(c)  the name, address, telephone number, email address and occupation of the person who is authorized to file an application for the body;

(d)  proof of the authorization given to the person who files the application;

(e)  the number of meetings of its decision-making body in the last fiscal year of the year preceding the application, the date of the last annual general meeting and the number of members present, where applicable;

(f)  a short history of the body, its objectives, its relations with the community bodies and resources, its clientele and the territory served;

(g)  the administrative structure of the body, including an indication of the number of persons paid or volunteers and their respective duties, where applicable;

(h)  a copy of its constituting act and of its general by-laws, where applicable;

(i)  a copy of the financial report for the last fiscal year adopted at the last annual general meeting, where applicable;

(j)  a copy of the last annual report of activities adopted at the last annual general meeting, where applicable.

M.O. 3454, s. 2.

3. An application for financial assistance made to promote the development of assistance services to the public, in particular to ensure the establishment and maintenance of bodies promoting access to justice, must also contain the following information:

(1)  the nature of the services rendered based on the needs of the public, the clientele covered, the territory served and the activities to be carried out with the financial assistance;

(2)  budget estimates to ensure the operation of the services, including an estimate of the expenses to be incurred and the expected revenues, for the period covered by the application and not exceeding 3 years;

(3)  the other applications for financial assistance made by the person or body, the amount requested and, where applicable, the amount received;

(4)  other sources of financing or contributions to the carrying out of the project;

(5)  in the case of new services, a plan for their implementation, including a description of the activities and the deadlines to be met for each activity;

(6)  the number of persons paid and volunteers assigned to the project and their respective duties.

M.O. 3454, s. 3.

4. An application for financial assistance made to promote research projects on any matter regarding access to justice, as well as the development and implementation of informational, educational and training programs must also contain the following information:

(1)  a description of the project;

(2)  the clientele covered;

(3)  a statement of its objectives;

(4)  a plan of operations, including a description of the activities and the deadlines to be met for each activity in relation to the objectives of the project;

(5)  a budget, including an estimate of the expenses to be incurred and the expected revenues;

(6)  the number of persons paid and volunteers assigned to the project and their respective duties;

(7)  the other applications for financial assistance made by the person or body, the amount requested and, where applicable, the amount received;

(8)  other sources of financing or contributions to the carrying out of the project;

(9)  a letter in support of the project or program from the sector concerned.

M.O. 3454, s. 4.

5. The applicant person or body must pledge in writing to use the financial assistance only for the purpose for which it was granted and to report on its use.

M.O. 3454, s. 5.

DIVISION II CATEGORIES OF EXEMPTED PERSONS OR BODIES

6. Government bodies are exempted from the application of this Regulation.

Government bodies include bodies to which the Government or a minister appoints the majority of the members, to which, by law, the personnel are appointed in accordance with the Public Service Act (chapter F-3.1.1) or whose capital stock forms part of the domain of the State.

M.O. 3454, s. 6.

7. (Omitted).

M.O. 3454, s. 7.

REFERENCES

M.O. 3454, 2013 G.O. 2, 1946